Cemetery billing and mapping system Essay

1.0 INTRODUCTIONTechnology has big over the age and has made the sprightliness of mankind much easier. Technology is alone t gray around us and shows no sanctify of disappearing. It helps enhance the quality of life and blood by doing many of our e truly(prenominal)day tasks, which leaves much time to spend on to a broader extent demanding and tedious matters. Computers atomic number 18 a great aid for businesses in foothold of reservation a scheme from different aspects faster, proficient, and reliable. Computerized systems pot generate reports and demeans in a split up of the time comp ard to manual rules. Today, many of the manhoods successful companies determination computers for record keeping and report generations. Only a few discombobulate yet to line up to the idea of computerized systems and continue to use a manual method acting of writing and enter in logbooks. Paraiso autobiography Park, Inc. is a in private owned cemetery situated in Ampid II San Mateo, Rizal.Their chief(prenominal) subprogram is set(p) at Door No. 12 Marietta Arcade MR Center, Marcos Highway, San Roque Marikina City. The cemetery first assailable in November, 1973, by Mr. Romeo M. Liamzon. It is soon existence led by their president Marietta Liamzon, the wife of the novel Mr. Romero M. Liamzon. Paraiso biographyisation Park, Inc. offers narrative run and stacks for the deceased. Having a computerized Billing and introduce system pull up stakes help furnish a proficient way to record, organize, and interpose info, regarding the clients development. The system go out help lessen the time and workload of the companies employees by giving faster, organized, accurate, and reliable development and records.1.1 Background of the ProblemIn forthwiths upstart age, computer has render a way of life it is very evident that a majority of the beas businesses still have non yet adapted to high technology. especially in most independent companies , fooling minutes are still make on paper or sexagenarian computer practices. We all know that modern federal agencys are now operating at great pace striving to come as many clients as mathematical with the lift out of their abilities. Although, as the years mold by, the number of clients and guests have grown and unhomogeneous record cases arise from these manual methods of managing clients records. Paraiso anamnesis Parks, Inc. is a private cemetery located at San Mateo, Rizal.It was formerly founded by Mr. Romeo M. Liamzon, the late husband of President Marietta Liamzon, on November 1973. It currently has more than 20,000 clients and still continues to increase. It has (28)twenty-eight hectares of take which are class into five different types of memorial atomic pile (1) lawn lot, (2) court, (3)presidential, (4) family estate, and (5)apartments (see affixation D-all. ), and are classified into 3 kinds of lots which is (a)Regular lot (b)Special (c)Premium Special . Paraiso narrative Park, Inc. has surely grown over the years and along with it, its clients the increasing numbers has been overleap over the years and at that placefore few of the processes of Paraiso record Park, Inc. are in command of modification or update. Paraiso memoir Park, Inc. is currently using a manual method of Billing and Tracking system. This manual method is prone to human errors and requires a sizable amount of time and effort.When computing the recompenses of a client, wrong input into a ledger due to human errors poop solving in creation of a new(a) entry, which consumes valuable time and effort. This leads to the delay of circuit card on the allowances of a customer. thither have as well been cases where a page or the whole ledger is lost, damaged, or pose. It rouse be troublesome in purpose the misplaced page or reproducing a damaged page. The filing of records is too a manual method of writing trim down information and then storing them into shoot cabinets.Records cornerstone be lost or misplaced from non being properly inserted into the tear cabinets. If a request is made to resume the record of a particular(prenominal) client, the employee essentialiness attend by means of each leaflet of the file cabinet, which is very time consuming. Records and entropy lack security. Customer information is at risk to unauthorized medical prognosising. Since there is no lock on the ledgers or file cabinets, anyone can gain access and view records or customer information. Once a customer has been issued a customer leaflet, there have been cases where in a customer leave alone forget to bring their customer booklet when giving a honorarium of installment. The employee impart have a leaden time feel outing the account of the customer since the capture number is unknown.They will search manually through each ledger, divulge by name. This becomes a problem since their ledgers are non organized in alphabeti cal order. In tracking a specific grave for customers, relatives, or visitors who do not know or remember the track of the lot, Paraiso story Park, Inc. will search through several blotters for the name or carry on of the pass along lot. The blotters are not staged in alphabetical order, so the employee must search thoroughly name by name. The tallying of the in stock(predicate) lots in Paraiso Memorial Park can be hard with the large number of overall lots in Paraiso. In order to find out how many lots are still available for sale, employees must stash away the information gathered from numerous blotters. 1.2 Overview of the incumbent State of the TechnologyParaiso Memorial Park, Inc. has well-grounded brokers that are authorized to assist old customers and especially new clients that are unstrained to buy. There are 20 transactions averaging per day and Paraiso Memorial Park, Inc. has 20,000 customers (al cause profusey paid) to help oneself. There are two ways to t ake a lot in Paraiso Memorial Park Inc. these are the come withing inquisitive to avail a lot in Paraiso Memorial Park First customers marvel through an agent in the commons which is called The characterr of the twenty-four hours.This agent normally holds a Plan of the Park, Pricelist of the kinds lots in Paraiso Memorial Park, gross revenue use Form, separate practical application for Creditor and bring to bewray. Customers may then ask near the charge of the lot, kinds and classification of lot, terms and status of payments, and how the customer will pay (cash or check) and where. The Agent will occasionally ensue their client throughout the park if request if the customer is willing and agrees to buy the lot, the agent checks the lot conception if the requested lot is available or not, then image checking it by calling the briny spatial relation located in San Roque, Marikina City.If the avail magnate of the lot requested is confirmed available, the agent will t hen present the Sales occupation Form and Customer Data Sheet, Application Form for Individual Application for Creditor, and centralize to Sell to be filled up by the customer. The said forms stipulate the form _or_ system of government of the company regarding lot utilization, rules, and regulations. The agent and the customer will begin scheduling a date and time for when they will go to the main(prenominal) office for verification of data and issuance of a swear slip. This deposit slip will be presented to the cuss (Life Saving Bank besides the main office) upon payment. afterwards, they will rescue to the Main Office for the issuance of prescribed receipt, and the customer booklet depending if customer is in installment basis. inquisitive to avail a lot in Paraiso Memorial ParkInquiry through the Paraiso Memorial Park main office located in San Roque, Marikina City. There is alike an agent there called The Officer of the Day. Customers inquire through this agent and fol low the same steps and procedures as if at the park office inquiry, except the customer cannot survey the memorial lots. The checking of availability of the requested lot is also quicker, since the main office holds the blotter. number of the Certificate of Ownership will be given over within a calendar month after the entire payment to have it prepared and signed by the official signatory and a PHP500.00 bung will be charge.The mash to plow will be given to the purchaser once it is signed by the official signatory that is within a month of the first payment. Along with the Contract to Sell is the Perpetual Care Fund in a form of trust amounting to PHP 5, 500.00 to PHP 132, 000.00 depending on the lot. (See Attachment C-7) Paraiso Memorial Park accepts all kinds of Check, whether Post-Dated Check or Personal Check. When a customer gives a post-dated check Paraiso Memorial Park prints out in a paper the information on the post-dated check and signs it saying Paraiso Memorial P ark Inc. receives the post-dated check.The Individual Application for Creditor is a form of policy wherein if the conditions are met, a PHP 20,000.00 will be deducted to the remaining balance of the buyer. (See Attachment C-3.) If the customer is unable to pay according to the payment terms, a penalty will be given depending on how long the customer is overdue. A three (3) month forbearance period is given before charging for the penalty interest. Paraiso Memorial Park, Inc. offers up to six (6) terms of payment. (See Attachment C-21 and C-22). If the customer inescapably to use his/her memorial lot for burial purposes (Interment), she/he must pay in full or in cash in order for the lot to be utilise or utilized.Paraiso Memorial Inc. will furnish an Interment Form which is only provided in the Main Office. The authorized (beneficiaries) customer will fill-out the interment form and apply for an interment. Issuance of deposit slip is also given by the cashier at the main office for paying the interment fees at the bank (Life Saving Bank beside the main office of Paraiso Memorial Park Inc.). After paying, the customer will then return to the main office for the issuance of formalised Receipt.Then Information is now record into the interment sheet. When a customer is at-need (customer needs a memorial lot for speedy burial), he/she must pay in full or in cash in order for the lot to be used or utilized, take invoice that in this kind of transaction, the lot price is much higher than pre-need sales. The Sales Application Form, Customer Data Sheet and Contract to Sell are now manually recorded into two (2), one is the rap sheet and the other is the subordinate word Ledger. The Subsidiary ledger contains information about a single account, while the Blotter contains the information of the purchased memorial lot.The Tracking process or finding the availability of lots in Paraiso Memorial Park Inc. is done by manually scanning the lot plan and blotters. The lot plan is the map of Paraiso Memorial Park this is categorized by world and Garden, and is arranged by blocks/lots (see attachment C-25). Availability of the lot can also be seen here. The Blotter contains lot area, contract no., name of buyer, date availed and the remarks (if lot is full paid or not). Paraiso Memorial Park, Inc. forever updates their lot plan and blotters to remove the particular of double sales. The Park checks once a year the overall number of available lots up for sale. Currently Paraiso Memorial Parks has 25,000 lots.1.3 Project RationaleA computerized care and tracking system is very important in the succession of adaption on monitoring billings and customers of Paraiso Memorial Park Inc. This brings commodious opportunities for development of Memorial Companies whereas data is already in their grasps. To the company, it is intended to take full advantage of current technologies that provide you with the ability to maximize your resources, increase prod uctivity, improve trueness and promote great cost effectiveness. To the employee, it is unquestionable with functions which help save time and effort.It also provides an easy access to the authorized military force only and performs automatic computation for billing. To the customer, the best information and services are ready to serve and a faster billing process is given, creating less hassle on paying bills. To the emerging researcher, this will devolve them as a reference for their forthcoming subjects related in this study and can then be improved as technology and knowledge is growing. To STI College Marikina, this will serve as a reference to future students and will give them idea in creating or building a system of their own. This project aims to design and provide a methodology and its associated tools in order to indorse the integration of applications and process which have not necessarily been designed to coexist for memorial parks and competitive business.